SALARY
Varies with
Jurisdiction
MINIMUM
QUALIFICATIONS
Graduation from high school or possession of a high school
equivalency diploma.
ONLY EXPERIENCE GAINED AFTER ATTAINING THE MINIMUM
EDUCATION LEVEL INDICATED IN THE MINIMUM QUALIFICATIONS WILL BE CONSIDERED IN EVALUATING
EXPERIENCE.
SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL
DISTRICTS: In accordance with the Safe Schools Against Violence in
Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the
Regulations of the Commissioner of Education, candidates for appointment in
school districts must obtain clearance for employment from the State Education
Department prior to employment based upon a fingerprint and criminal history
background check.
RESIDENCE
There are no residence requirements to participate in the
examination, but preference in appointment may be given to eligibles that have
been residents in the appointing jurisdiction for 30 days prior to the
examination and at the effective date of appointment.
DUTIES
Under direct supervision, an incumbent of this class
performs a variety of routine clerical work, following prescribed procedures,
to accurately record student attendance and tardiness in an automated system
for a school district. A high degree of attention to detail and accuracy in
recordkeeping is essential to perform these duties. This position differs from
an Attendance Officer in that an Attendance Clerk is not required to
investigate and follow up on student absenteeism and report findings of truancy
to school authorities. Does related work as required.
VACANCIES
The eligible list established as a result of this
examination will be utilized, where appropriate, for filling any current or
future vacancies in all agencies under the jurisdiction of the Westchester
County Department of Human Resources.
SUBJECT OF EXAMINATION
The examination will consist of a weighted multiple-choice written
examination.
If administered on a (PC), the test will be held on a
weekday. Candidates need no prior knowledge of computers in order to take
the test. The test uses a simple point-and-click system that is thoroughly
explained through an animated instruction program. Candidates will be given a
sample test on which to practice before the actual test begins.
The weighted written test defined below will be used to
determine candidate’s rank on the eligible list. For positions requiring
performance tests, there will also be relevant qualifying performance test(s)
designed to evaluate candidate’s skill in specific performance areas. To be placed
on the eligible list, candidates must pass the weighted written test and the
relevant performance test(s).
WRITTEN TEST is designed to test for
knowledge, skills, and/or abilities in such areas as:
1. Spelling - These questions test your ability to spell words that are used in written
business communications.
2. Alphabetizing - These questions test your ability to file
material in alphabetical order.
3. Record Keeping - These questions evaluate your ability to perform
common record keeping tasks. The test consists of two or more “sets” of
questions; each set concerning a different problem. Typical record keeping
problems might involve the organization or collation of data from several
sources; scheduling; maintaining a record system using running balances; or completion
of a table summarizing data using totals, subtotals, averages and percents.
4. Clerical Operations With Letters And Numbers - These questions test your skills and abilities in
clerical operations involving alphabetizing, comparing, checking and counting.
The questions require you to follow the specific directions given for each
question, which may involve alphabetizing, comparing, checking and counting
given groups of letters and/or numbers.
In accordance with Section 23.2 of the Civil Service Law,
candidates may not review their examination papers and may not appeal
their examination results. However, at the written request of a candidate, the
accuracy of his/her score will be verified.
The New York State Department of Civil Service has published
a Study Guide intended for candidate preparation for this particular
examination. This Study Guide contains important test-related information as
well as sample test questions similar to the questions that will be used in the
written test.
The New York State Department of Civil Service is making a
copy of this Study Guide and other related information available on its Website
at http://www.cs.ny.gov/testing/localtestguides.cfm.
(Remember to scroll down the page) In addition, a copy of this Study Guide can
also be obtained from the Westchester County Department of Human Resources,
Suite 100, 148 Martine Avenue, White Plains, New York 10601.
GENERAL NOTICE TO CANDIDATES FOR ALL CIVIL SERVICE
EXAMS
1. The use of a quiet, hand-held solar or
battery powered calculator is RECOMMENDED. Devices with typewriter
keyboards such as computers, spell-checkers, personal digital assistants,
address books, language translators, dictionaries, and any similar devices are
prohibited. You may not bring books or other reference materials to the
examination location.
2. ELIGIBLE LISTS - Successful candidates
in this examination will have their names interfiled (placed) on the continuous
recruitment eligible list in the order of final scores, regardless of the date
on which they filed for or took the examination. The names of candidates will
remain on the eligible list for a period of one (1) year, unless permanently
appointed.
3. RETESTS -
Candidates are barred from taking this examination series for twelve months
from the last date on which they participated.
4. FOR COUNTY
EMPLOYMENT - In accordance with Westchester County’s comprehensive Drug-Free
Workplace Policy and Procedures, and commitment to maintain a safe, alcohol and
drug-free work environment, you may be required to submit to a urinalysis
and/or blood test.
5. FOR COUNTY
EMPLOYMENT – If offered employment, you will be subject to the Westchester
County Fingerprinting Policy under which your appointment may be conditioned on
the results of a fingerprinting investigation.
6. This
examination will be prepared and rated in accordance with Section 23(2) of the
Civil Service Law. The provisions of the New York State Civil Service Law,
rules and regulations dealing with the preparation and rating of examinations
will apply to this examination.
7. Veterans
and Veterans with Disabilities, who meet the criteria set forth in the
Application for Examination, may be eligible for additional credits added to
their earned scores if successful in examination. CREDITS MUST BE CLAIMED AT
THE TIME OF FILING YOUR APPLICATION FOR EXAMINATION AND YOU MUST ATTACH A
COPY OF YOUR DD214 SEPARATION PAPERS. If claiming credit as a Veteran with
a disability, attach form 102. If these documents are not submitted within sixty
days of filing your application, your claim will be denied. "Active
duty members of the Armed Forces have the right to request veteran credits
prior to discharge. If you are currently on active duty you should check the
appropriate box on the application and attach a letter requesting the use of
credits with documentation verifying your active duty status: i.e. copy of
military ID, military orders, official documents indicating current service,
etc." See our website section "Special Rights for Veterans" for
details regarding the use of these credits.
Veterans who previously used
non-disabled veteran credits for appointment to a position in New York
State or local government AND, after his/her appointment, was subsequently
classified by the Veterans Administration as a disabled veteran, are now
eligible for an award of additional veteran credits. If you are claiming
additional disabled veteran credits as a result of the Amendment to Section Six
of Article Five of the New York State Constitution effective January 1, 2014,
Form 102 Authorization for Disability Record and Form 102S Authorization
for Verification of Non-Disabled Veterans Credits Use must be submitted.
Completed forms must be received by the Westchester County Department of Human
Resources before an eligible list is established in order to be granted credits
on that eligible list.
8. In
conformance with section 85-a of the Civil Service Law, children of
firefighters and police officers killed in the line of duty are entitled to
receive an additional ten points in a competitive examination for original
appointment in the same municipality in which his or her parent has served. If
you are qualified to participate in this examination and are a child of a
firefighter or police officer killed in the line of duty in this municipality,
please inform this office when you submit your application for examination. A
candidate claiming such credit has a minimum of two months from the application
deadline to provide the necessary documentation to verify additional credit
eligibility. However, no credit may be added after the eligible list has been
established.
HOW TO APPLY
APPLICATION FILING
FEE
A $40.00 APPLICATION FEE IS REQUIRED FOR EACH SEPARATELY
NUMBERED EXAMINATION FOR WHICH YOU APPLY. THE NON-REFUNDABLE
APPLICATION PROCESSING FEE MUST BE PAID ONLINE USING A CREDIT CARD.
APPLICATION FEES ARE NOT REFUNDABLE. IF YOU ARE
DISQUALIFIED FROM OR FAIL TO APPEAR FOR THE EXAMINATION, YOUR FEE IS NOT
REFUNDED. THEREFORE, WE URGE YOU TO COMPARE YOUR QUALIFICATIONS CAREFULLY WITH
THE REQUIREMENTS FOR ADMISSION AND FILE ONLY FOR THOSE EXAMINATIONS FOR WHICH
YOU ARE CLEARLY QUALIFIED.
THE APPLICATION FILING FEE IS SUBJECT TO BEING INCREASED
WITHOUT PRIOR NOTICE.
APPLICATION FEE WAIVER: A waiver of application fee will be allowed if you
are unemployed and primarily responsible for the support of a household.
In addition, a waiver of application fee will be allowed if you are determined
eligible for Medicaid, or receiving Supplemental Social Security Income
payments, or Public Assistance (Temporary Assistance for Needy Families/Family
Assistance or Safety Net Assistance) or are certified Job Training Partnership
Act/Workforce Investment Act eligible through a State or local social service
agency. The fee may also be waived for those who are serving active
military duty and for Veterans (as defined in Section 50(5)(b) of the New York
State Civil Service Law). Documentation proving eligibility must be
submitted with each application. All claims for application fee waivers
are subject to verification.
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.
ALTERNATE TEST DAY REQUESTS: The
Department of Human Resources periodically receives requests to reschedule
candidates for civil service examinations under exceptional circumstances
because individuals are unable to participate in the exams on their scheduled
dates.
Upon presentation of appropriate documentation, the
Department of Human Resources may grant an alternate test date. The granting of
alternate test date is at the discretion of the Department of Human Resources.
Examples such as the following may be considered as reasons for granting an
alternate test date:
- Death in the family or household or attendance
at funeral or memorial service
- Medical illness or emergencies involving the candidate or
member(s) of the family
- Military orders
- Religious observance (Candidate must submit required form)
- Wedding
- Vacation for which a non-refundable down payment was made
before the announcement was issued
- Required court appearances
Procedure:
Candidates who have met the criteria may be eligible for one
alternate test date. A written request with appropriate documentation
justifying the request must be submitted to the Examination Administration
Unit. With no exception, alternate test date requests must include
documentation verifying the exceptional circumstance which precludes the
candidate from appearing. After consideration, the Examination
Administration Unit will notify the candidate as to whether or not the request
is granted.
As soon as a candidate is aware of a conflict prior to the
scheduled test date, the candidate should notify the Examinations Unit by
e-mail at exam@westchestercountyny.gov,
or call at (914) 995-2388. The request should contain a complete
explanation of the reason the candidate cannot take the test on the scheduled
date and include appropriate supporting documentation. It is essential that the
Examinations Unit receive these requests before the date of the written
test. Requests received on the date of the written test or thereafter will not
be considered, unless they involve unforeseen emergencies. A medical emergency
or illness occurring on the date of the examination must be documented by a medical
professional seen on the date of the examination.
For emergencies, such as illness or death in the family,
which occur on the scheduled written test date, the candidate must notify the
Examinations Unit no later than close of business the Monday following the test
date. If the candidate is unable to contact us, a family or household member,
may, on the candidate's behalf, notify the Examinations Unit of the need for an
alternate test date.
APPLICANTS
WITH DISABILITIES - If special arrangements for testing are required,
please indicate this on your application.
Westchester County
Department of Human Resources
Recruitment and
Selection Unit
148 Martine Avenue, Suite 100
White Plains, New York 10601
OR
FAX: (914) 995-2009
OR
EMAIL: exam@westchestercountyny.gov
Candidates are responsible for reporting in writing, all
changes in name and/or address directly to the “Recruitment and Selection Unit”
at the above address. Please include examination number on all correspondence.
Admission cards may not be mailed to candidates until 8-10
days prior to the examination date.
Candidates, who receive disqualification notices and wish to
appeal such disqualification, must do so in writing.
WESTCHESTER COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER.
It is the policy of Westchester County to provide for and promote the equal
opportunity of employment, compensation and other terms and conditions of
employment without discrimination because of age, race, creed, color, national
origin, sex, disability, marital status, sexual orientation, or any other
protected status.
www.westchestergov.com/hr
