SALARY
|
Westchester County
$43,700 - $52,220
|
Westchester Community College
In accordance with
negotiated agreement
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MINIMUM
QUALIFICATIONS
Possession of a high school or equivalency diploma and one
year of experience where the primary function of the position was the
performance of clerical functions, which also involved the maintenance of
records.
SUBSTITUTION: Satisfactory completion of 30 credits*
at a recognized college or university may be substituted on a year for year
basis for up to one year of experience.
NOTES: (1) The number of years of experience
required in the minimum qualifications is based upon the presumption of
full-time employment. Part-time experience will be prorated based on a 35 hour
workweek. (2) Verified and documented volunteer (unpaid) experience will only
be credited when specifically allowed by the job description or examination
announcement.
*SPECIAL NOTE: Education beyond the secondary level
must have been awarded by a college or university accredited by a regional,
national, or specialized agency recognized as an accrediting agency by the U.S.
Department of Education/U.S. Secretary of Education.
ALL CANDIDATES QUALIFYING BY POST HIGH SCHOOL EDUCATION
MUST SUBMIT AN OFFICIAL (RAISED SEAL AND SIGNED BY REGISTRAR)
TRANSCRIPT(S) TO THIS OFFICE BEFORE BEING APPROVED AND ADMITTED TO TAKE THIS
EXAMINATION, UNLESS ALREADY ON FILE IN OUR OFFICE. IF IT IS ON FILE, PLEASE
INDICATE THIS ON YOUR APPLICATION.
CANDIDATE’S OFFICIAL TRANSCRIPT MUST BE RECEIVED WITHIN
60 DAYS OF FILING APPLICATION. IF NOT RECEIVED WITHIN 60 DAYS, YOU WILL BE
DISQUALIFIED TO TAKE THIS EXAM AND MUST RE-FILE.
If your degree and/or college credit was awarded by an
educational institution outside of the United States and its territories, you
must provide independent verification of equivalency. A list of acceptable
companies who provide this service can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm.
Evaluation fees must be paid by the applicant.
RESIDENCE
There are no residence requirements to participate in the
examination, but preference in appointment may be given to eligibles that have
been residents in the appointing jurisdiction for 30 days prior to the
examination and at the effective date of appointment.
DUTIES
Under general supervision, an
incumbent of this position provides general information to the public regarding
College admissions procedures and performs clerical tasks in the Admissions
Office of Westchester Community College. Admissions procedures include
processing applications, collecting fees; checking documents for completeness
and accuracy; data entry; screening applications against master files, and
maintaining, checking and searching through automated and manual admission
files. Incumbents may also respond to student inquiries by phone, in person, or
by generating routine letters or forms to prospective students. and
maintaining, checking and searching through automated and manual admission
files. This position requires proficiency in Spanish and English in order to
provide interpretive services. Supervision is not a responsibility of this
position. Does related work as required.
VACANCIES
The eligible list established as a result of this
examination will be utilized, where appropriate, for filling any current or
future vacancies in all agencies under the jurisdiction of the Westchester
County Department of Human Resources.
SUBJECT
OF EXAMINATION
This examination will consist of two parts: a weighted multiple-choice
written examination and a qualifying Spanish Language Oral Proficiency test,
which may be held on a separate weekday date. The written test may be in
written form or it may be administered on a personal computer (PC). The type
of test will be stated on the admission notice.
If administered on a (PC), the test will be held on a
weekday. Candidates need no prior knowledge of computers in order to take
the test. The test uses a simple point-and-click system that is thoroughly
explained through an animated instruction program. Candidates will be given a
sample test on which to practice before the actual test begins.
The weighted written test defined below will be used to
determine candidate’s rank on the eligible list. For positions requiring
performance tests, there will also be relevant qualifying performance test(s)
designed to evaluate candidate’s skill in specific performance areas. To be
placed on the eligible list, candidates must pass the weighted written test and
the relevant performance test(s).
WRITTEN TEST is designed to test for
knowledge, skills, and/or abilities in such areas as:
1.
Spelling - These questions test your ability to spell words
that are used in written business communications.
2.
Alphabetizing - These questions test your ability to file
material in alphabetical order.
3.
Record Keeping - These questions evaluate your ability to perform
common record keeping tasks. The test consists of two or more “sets” of
questions; each set concerning a different problem. Typical record keeping
problems might involve the organization or collation of data from several
sources; scheduling; maintaining a record system using running balances; or
completion of a table summarizing data using totals, subtotals, averages and
percents.
4.
Clerical Operations With
Letters And Numbers - These
questions test your skills and abilities in clerical operations involving
alphabetizing, comparing, checking and counting. The questions require you to
follow the specific directions given for each question, which may involve
alphabetizing, comparing, checking and counting given groups of letters and/or
numbers.
In accordance with Section 23.2 of Civil Service Law,
candidates may not review their examination papers and may not
appeal their examination results. However, at the written request of a
candidate, the accuracy of his/her score will be verified.
The New York State Department of Civil Service has published
a Study Guide intended for candidate preparation for this particular
examination. This Study Guide contains important test-related information as
well as sample test questions similar to the questions that will be used in the
written test.
The New York State Department of Civil Service is making a
copy of this Study Guide and other related information available on its Website
at http://www.cs.ny.gov/testing/localtestguides.cfm.
(Remember to scroll down the page) In addition, a copy of this Study Guide can
also be obtained from the Westchester County Department of Human Resources,
Suite 100, 148 Martine Avenue, White Plains, New York 10601.
SPANISH LANGUAGE ORAL PROFICIENCY TEST –
Candidates will be subject to a Spanish Language Oral Proficiency examination
as prescribed by New York State Department of Civil Service. The Spanish
Language Proficiency Test for this examination will be held at a later
weekday date. *This exam will evaluate proficiency of listening and reading
comprehension as well as oral abilities. Language proficiency is evaluated in
terms of:
LEVEL 2 - INTERMEDIATE PROFICIENCY - Able to
speak the language with sufficient structural accuracy and vocabulary to participate
effectively in most formal and informal conversation on practical, social and
professional topics not requiring specialized vocabulary. Can read with
understanding standard newspapers, correspondence and official documents.
1. GRAMMAR -
grammatical accuracy of words and groups of related words, correct use of
syntax and sentence structure.
2. VOCABULARY
- adequacy of vocabulary (both sufficiency and accuracy of use) for the topics
discussed.
3. FLUENCY -
general smoothness and evenness of discourse.
4. CONTENT -
relevance and completeness of statements and questions, clarity of ideas, and
level of communication.
SPANISH LANGUAGE ORAL PROFICIENCY WAIVER POLICY:
The Spanish Proficiency Level required for this examination as determined
by the Westchester County Department of Human Resources is Level 2. Candidates
who have passed a qualifying Spanish Language Oral Proficiency test given by
the Westchester County Department of Human Resources or the New York State
Department of Civil Service at Level 2 may be waived from the required language
proficiency test for this examination. Candidates seeking such a waiver must
provide original documentation from the testing agency that shall include the
following information: Examination/Test date and Spanish Language Oral
Proficiency Level. Requests for waiver, and all supporting documentation,
must be submitted with your application, and will not be accepted after
you have participated in the written examination.
*SPECIAL NOTE: The Westchester County Department of
Human Resources reserves the right to administer the Language Proficiency test
either to only candidates who pass the written test or to all who sat for the
written test. Those who will be tested for language proficiency will be
notified by the Department of Human Resources about the time and place of this
test.
The Westchester County Department of Human Resources
reserves the option of testing either the written or the performance test
first. This option will be selected in conjunction with the format of the
written portion of the examination. All performance tests are administered
during the Monday through Friday workweek.
GENERAL NOTICE TO CANDIDATES FOR CIVIL
SERVICE EXAMS
1. The use of a quiet, hand-held solar or
battery powered calculator is RECOMMENDED. Devices with typewriter
keyboards such as computers, spell-checkers, personal digital assistants,
address books, language translators, dictionaries, and any similar devices are
prohibited. You may not bring books or other reference materials to the examination
location.
2. ELIGIBLE LISTS - Successful candidates
in this examination will have their names interfiled (placed) on the continuous
recruitment eligible list in the order of final scores, regardless of the date
on which they filed for or took the examination. The names of candidates will
remain on the eligible list for a period of one (1) year, unless permanently
appointed.
3. RETESTS -
Candidates are barred from taking this examination series for twelve months
from the last date on which they participated.
4. FOR COUNTY
EMPLOYMENT - In accordance with Westchester County’s comprehensive Drug-Free
Workplace Policy and Procedures, and commitment to maintain a safe, alcohol and
drug- free work environment, you may be required to submit to a urinalysis
and/or blood test.
5. FOR COUNTY
EMPLOYMENT – If offered employment, you will be subject to the Westchester
County Fingerprinting Policy under which your appointment may be conditioned on
the results of a fingerprinting investigation.
6. This
examination will be prepared and rated in accordance with Section 23(2) of the
Civil Service Law. The provisions of the New York State Civil Service Law,
rules and regulations dealing with the preparation and rating of examinations
will apply to this examination.
Veterans and Veterans with
Disabilities, who meet the criteria set forth in the Application for
Examination, may be eligible for additional credits added to their earned
scores if successful in examination. CREDITS MUST BE CLAIMED AT THE TIME OF
FILING YOUR APPLICATION FOR EXAMINATION AND YOU MUST ATTACH A COPY OF YOUR
DD214 SEPARATION PAPERS. If claiming credit as a Veteran with a disability,
attach form 102. If these documents are not submitted within sixty days of
filing your application, your claim will be denied. "Active duty
members of the Armed Forces have the right to request veteran credits prior to
discharge. If you are currently on active duty you should check the appropriate
box on the application and attach a letter requesting the use of credits with
documentation verifying your active duty status: i.e. copy of military ID,
military orders, official documents indicating current service, etc." See
our website section "Special Rights for Veterans" for details
regarding the use of these credits. Veterans who previously used non-disabled
veteran credits for appointment to a position in New York State or local
government AND, after his/her appointment, was subsequently classified by the
Veterans Administration as a disabled veteran, are now eligible for an award of
additional veteran credits. If you are claiming additional disabled veteran
credits as a result of the Amendment to Section Six of Article Five of the New
York State Constitution effective January 1, 2014, Form 102 Authorization
for Disability Record and Form 102S Authorization for Verification of
Non-Disabled Veterans Credits Use must be submitted. Completed forms must
be received by the Westchester County Department of Human Resources before an
eligible list is established in order to be granted credits on that eligible
list.
7. In conformance with section 85-a of the
Civil Service Law, children of firefighters and police officers killed in the
line of duty shall be entitled to receive an additional ten points on a
competitive examination for original appointment in the same municipality in
which his or her parent has served. If you are qualified to participate in this
examination and are a child of a firefighter or police officer killed in the
line of duty in this municipality, please inform this office of this matter
when you submit your application for examination. A candidate claiming such
credit has a minimum of two months from the application deadline to provide the
necessary documentation to verify additional credit eligibility. However, no
credit may be added after the eligible list has been established..
HOW TO APPLY
APPLICATION FILING
FEE
A $40.00 APPLICATION FEE IS REQUIRED FOR EACH SEPARATELY
NUMBERED EXAMINATION FOR WHICH YOU APPLY. THE NON-REFUNDABLE
APPLICATION PROCESSING FEE MUST BE PAID ONLINE USING A CREDIT CARD.
APPLICATION FEES ARE NOT REFUNDABLE. IF YOU ARE
DISQUALIFIED FROM OR FAIL TO APPEAR FOR THE EXAMINATION, YOUR FEE IS NOT
REFUNDED. THEREFORE, WE URGE YOU TO COMPARE YOUR QUALIFICATIONS CAREFULLY WITH
THE REQUIREMENTS FOR ADMISSION AND FILE ONLY FOR THOSE EXAMINATIONS FOR WHICH
YOU ARE CLEARLY QUALIFIED.
THE APPLICATION FILING FEE IS SUBJECT TO BEING INCREASED
WITHOUT PRIOR NOTICE.
APPLICATION FEE WAIVER: A waiver of
application fee will be allowed if you are unemployed and primarily responsible
for the support of a household. In addition, a waiver of application fee will
be allowed if you are determined eligible for Medicaid, or receiving
Supplemental Social Security Income payments, or Public Assistance (Temporary
Assistance for Needy Families/Family Assistance or Safety Net Assistance) or
are certified Job Training Partnership Act/Workforce Investment Act eligible
through a State or local social service agency. The fee may also be waived for
those who are serving active military duty and for Veterans (as defined in
Section 50(5)(b) of the New York State Civil Service Law). Documentation
proving eligibility must be submitted with each application. All claims for
application fee waivers are subject to verification.
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.
ALTERNATE TEST DAY REQUESTS: The
Department of Human Resources periodically receives requests to reschedule
candidates for civil service examinations under exceptional circumstances
because individuals are unable to participate in the exams on their scheduled
dates.
Upon presentation of appropriate documentation, the
Department of Human Resources may grant an alternate test date. The granting of
alternate test date is at the discretion of the Department of Human Resources.
Examples such as the following may be considered as reasons for granting an
alternate test date:
- Death in the family or household or attendance
at funeral or memorial service
- Medical illness or emergencies involving the candidate or
member(s) of the family
- Military orders
- Religious observance (Candidate must submit required form)
- Wedding
- Vacation for which a non-refundable down payment was made
before the announcement was issued
- Required court appearances
Procedure:
Candidates who have met the criteria may be eligible for one
alternate test date. A written request with appropriate documentation
justifying the request must be submitted to the Examination Administration
Unit. With no exception, alternate test date requests must include
documentation verifying the exceptional circumstance which precludes the
candidate from appearing. After consideration, the Examination
Administration Unit will notify the candidate as to whether or not the request
is granted. As soon as a candidate is aware of a conflict prior to the
scheduled test date, the candidate should notify the Examinations Unit by
e-mail at exam@westchestercountyny.gov,
or call at (914) 995-2388. The request should contain a complete
explanation of the reason the candidate cannot take the test on the scheduled
date and include appropriate supporting documentation.
It is essential that the Examinations Unit receive these
requests before the date of the written test. Requests received on the
date of the written test or thereafter will not be considered, unless they
involve unforeseen emergencies. A medical emergency or illness occurring on the
date of the examination must be documented by a medical professional seen on
the date of the examination.
For emergencies, such as illness or death in the family,
which occur on the scheduled written test date, the candidate must notify the
Examinations Unit no later than close of business the Monday following the test
date. If the candidate is unable to contact us, a family or household member,
may, on the candidate's behalf, notify the Examinations Unit of the need for an
alternate test date.
APPLICANTS WITH DISABILITIES - If special
arrangements for testing are required, please indicate this on your application.
Westchester County
Department of Human Resources
Recruitment and
Selection Unit
148 Martine Avenue, Suite 100
White Plains, New York 10601
OR
FAX: (914) 995-2009
OR
EMAIL: exam@westchestercountyny.gov
Candidates are responsible for reporting in writing, all
changes in name and/or address directly to the “Recruitment and Selection Unit”
at the above address. Please include examination number on all correspondence.
Admission cards may not be mailed to candidates until 8-10
days prior to the examination date.
Candidates, who receive disqualification notices and wish to
appeal such disqualification, must do so in writing.
WESTCHESTER COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER.
It is the policy of Westchester County to provide for and promote the equal
opportunity of employment, compensation and other terms and conditions of
employment without discrimination because of age, race, creed, color, national
origin, sex, disability, marital status, sexual orientation, or any other
protected status.
www.westchestergov.com/hr
